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| Executive Administrative Assistant |
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Last Updated On:
2/10/2012
View Count:
Viewed 36 Time(s)
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This job has been closed, and is no longer taking applications.| Overview: |
This position reports directly to the office of the President and has overall responsibility for all administrative functions for this office. The position will work in the executive suite and interface with all members of the Aerojet team to include the President and will provide direct assistance to him on a regular basis. Position will directly report to the Vice President of Aerojet.
The candidate must be able to identify and solve problems with minimal supervision, displaying a high degree of initiative, and able to effectively communicate at all levels within the company. The duties will require developing a thorough knowledge of the corporate staff action team duties, the corporate business units and an extensive set of internal and external customers. A broad range of responsibilities include preparation of reports, tables, graphs and presentations. Must be very proficient in the use of MS office suite, especially Power Point and Excel, and able to craft effective presentations and assimilate extensive data for regular updates. Must exhibit meticulous attention to detail and have a strong drive to present error-free work product. Further, this candidate must be able to assess presentation format and content and provide value-added improvements.
This assignment will involve work of a confidential nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Must exhibit high level of integrity. The role will require frequent interaction with intra- and inter-organizational contacts, customers and public agencies.
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| Essential Job Functions (Including % of Time for Each): |
Perform a variety of administrative duties that are complex in nature where judgment and initiative are required in resolving problems and making recommendations.
60% Provide direct support to Vice President and Staff Action Team, including creation of detailed graphics presentations, chart making, and Spreadsheet derivation and manipulation. Developing knowledge of the practices and procedures of the Company is essential. May serve as a resource for other departments, if needed.
20% Perform non-routine assignments including responding to inquiries, solving problems, and locating and summarizing information.
10% Prepare and maintain sensitive files and records.
10% Preparation of reports and memos.
Secondary Job Functions:
Review and answer inquiries related to the above organization and determine action required. Provide information about company and organization policies. Provide visitors with administrative interface and support and provide back-up administrative support to other executives as needed.
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| Requirements: |
Requires a high school education and at least 7 years of directly related administrative support experience with at least 2 years at an administrative or secretarial support equivalent to a level 3. Very high level of proficiency in the use of PowerPoint for the creation of presentations is required. Demonstrated expertise in the use of Microsoft Excel, Word, Outlook and other Office software is required. Must be able to type at least 55 words per minute. Must have ability to interpret and follow verbal and written instructions and to create presentations, spreadsheets and documents based on conceptual information utilizing initiative, creativity and professional presentation techniques. Requires ability to make decisions and exercise independent action within predetermined limits. Also requires demonstrated ability to effectively interface with various levels of personnel and work in a team environment as well as the ability to handle multiple actions simultaneously with frequent interruptions and critical time restrains. Must demonstrate professionalism in representing the department and Aerojet to both external and internal contacts. Requires considerable organizational skills as well as proficiency in written and oral communication.
Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level (requires U.S. Citizenship).
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We consider the consistent demonstration of positive, cooperative, self-motivated, courteous and professional behavior to be an essential function of every position. While different positions have different primary areas of responsibility and technical expertise, everyone needs to work as a team, and we expect all employees to contribute as necessary to get the job done.
Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3).
Aerojet is an EEO Employer, M/F/V/D
Individuals with a disability requiring accommodation during the application and/or the
interview process should e-mail the Human Resources Department at Accommodation Request.
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