USA AZ Phoenix Business Administrative 4439352 Office Administrator Job

Office Administrator

Amazon is seeking an exceptional talented, innovative, extremely hands-on, customer-oriented Office Administrator for our Software Development Team in Tempe, Arizona.

If you thrive in a challenging and fast-paced environment, this is the place for you. The role will require the ability to establish new processes and to support all kinds of administrative support including facilities. The person in this role must be able to work independently, take a hands-on approach and interface effectively with employees and business leaders at all levels. You’ll need great communication skills, professional interpersonal skills, and the agility to function in an innovative environment. You should also demonstrate the ability to deliver excellent results in a very short timeframe.

Your tasks and responsibilities:

• Smooth administrative support and assistance to our Senior Management in daily business i.e. maintain calendar, handle mail and telephone calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal meeting requests and prepare an agenda for meetings
• Organize and coordinate internal and external meetings
• Manage small projects i. e. maintain and create org-charts, run and maintain team intranet-website, research
• Prepare and cross-read presentations, excel-sheets and diagrams
• Manage correspondence and email independently: with or without guidelines
• Manage travel bookings from A-Z
• Work with external providers regarding office maintenance
• Check and establish travel expense reports and follow up with accounting
• Manage invoices (knowledge of Oracle applications is a plus)

• Minimum of three years of experience as Office Assistant in a fast paced environment
• The ideal candidate is a multi-tasker, manages large volumes of different tasks, works very detail-oriented and has the desire and aptitude to grow with Amazon and the job
• A high level of integrity and discretion in handling confidential information
• Detailed planning and organizational skills
• Exceptional written and oral communication skills (English)
• Very good knowledge of Microsoft Office (strong Excel skills) and Outlook tools

• Previous experience working with a software development organization
• Basic IT knowledge is a plus